STATUS (full/part):


Mequon-Thiensville School District

Payroll & Benefits Coordinator

PK-12 Public Education

Mequon, Wisconsin


Regionally competitive


The Mequon-Thiensville School District is characterized by excellence in everything we do. The MTSD staff are driven to be successful in all aspects of their lives, they have high expectations of themselves and others. Employees in the MTSD don't just create an environment for students to learn, they ignite each students' potential. Our commitment to student success is inseparable from our commitment to inclusion and educational equity. We embrace growth mindset and understanding there is no limit to learning. We value the representation of diverse people in our school community and their ideas in order to prepare each child for a life of infinite possibilities.


The Mequon-Thiensville School District is seeking an exceptional individual to assume the position of Payroll/Benefits Coordinator.  This individual will be responsible for the preparation of the district’s semi-monthly payroll, overseeing the administration of the district's benefits, and handling all payroll related records and reports.  

Performance Responsibilities:

  • Prepare all necessary payroll data and process all related payrolls for employees of the Mequon-Thiensville School District including but not limited to payroll deductions, wage garnishments, tax-sheltered annuities, United Way contributions, etc 
  • Review all timesheets for accuracy and wage verification
  • Knowledge of and ability to communicate to employees basic provisions of group life, disability, dental, vision, and medical insurance; retirement benefits; District flexible spending plan; District HSA plan, and 403(b) annuity programs  
  • Determine employee benefits eligibility, process benefits enrollment, and confirm benefits termination according to employment terms and dates
  • Maintain data and calculate payroll to account for employee absences and leaves
  • Develop, prepare, and distribute a schedule of salary payments 
  • Monitor contract and wage changes to ensure proper payment to employees
  • Oversee federal/state tax and social security deposits, withholding, and payments
  • Ensure compliance with all payroll laws and regulations, and notify supervisors regarding concerns for compliance
  • Prepare and distribute annual payroll schedules, notice of wage and benefit information and work calendars for Educational Support Personnel
  • Process employee verification of income information
  • Prepare and process payroll reports including W2, WT-7, unemployment, worksite reports, etc
  • Prepare annual Wisconsin Retirement System report.  Monitor eligibility of employees.  Enroll new employees and process all other employee status changes
  • Audit benefit invoices for accuracy, and report all necessary changes in a timely manner
  • Assist employees with resolutions on benefit claim issues
  • Report employees eligible for COBRA to COBRA administrator
  • Maintain records and issue notices for collection of all health/dental insurance premiums from retirees or terminated employees
  • Update material annually and monitor District 403(b) plan to ensure compliance
  • Advise employees and coordinate Flexible Spending Account (FSA) renewal and annual enrollment
  • Monitor hours worked to determine benefit eligibility in order to complete annual ACA reporting and 1095-C’s
  • Perform such other duties as may be assigned by the Executive Director of Business Services



  • Associate degree or two-year college equivalent with courses in accounting and business operations
  • Experience in preparation of payrolls and related reports
  • Dependable and conscientious with a strong work ethic
  • Personal characteristics that reflect excellent record-keeping, organizational ability, broad knowledge of administrative functions, and personal relations skills


With interest, leaders may submit their application, resume, cover letter, and letters of reference through the Wisconsin Education Career and Application Network at the following link: 

All application materials must be submitted through WECAN. 

Powered by Wild Apricot Membership Software