Metro Milwaukee SHRM - Payroll and Benefits Coordinator-MTSD

COMPANY NAME:

POSITION TITLE:

INDUSTRY:

LOCATION:

STATUS (full/part):

COMPENSATION:

Mequon-Thiensville School District

Payroll & Benefits Coordinator

PK-12 Public Education

Mequon, Wisconsin

Full-time

Regionally competitive

ABOUT THE COMPANY:

The Mequon-Thiensville School District is characterized by excellence in everything we do. The MTSD staff are driven to be successful in all aspects of their lives, they have high expectations of themselves and others. Employees in the MTSD don't just create an environment for students to learn, they ignite each students' potential. Our commitment to student success is inseparable from our commitment to inclusion and educational equity. We embrace growth mindset and understanding there is no limit to learning. We value the representation of diverse people in our school community and their ideas in order to prepare each child for a life of infinite possibilities.

JOB SUMMARY / DESCRIPTION:

The Mequon-Thiensville School District is seeking an exceptional individual to assume the position of Payroll/Benefits Coordinator. This individual will be responsible for the preparation of the district’s semi-monthly payroll, overseeing the administration of the district's benefits, and handling all payroll related records and reports.

Performance Responsibilities:

Prepare all necessary payroll data and process all related payrolls for employees of the Mequon-Thiensville School District including but not limited to payroll deductions, wage garnishments, tax-sheltered annuities, United Way contributions, etc
Review all timesheets for accuracy and wage verification
Knowledge of and ability to communicate to employees basic provisions of group life, disability, dental, vision, and medical insurance; retirement benefits; District flexible spending plan; District HSA plan, and 403(b) annuity programs
Determine employee benefits eligibility, process benefits enrollment, and confirm benefits termination according to employment terms and dates
Maintain data and calculate payroll to account for employee absences and leaves
Develop, prepare, and distribute a schedule of salary payments
Monitor contract and wage changes to ensure proper payment to employees
Oversee federal/state tax and social security deposits, withholding, and payments
Ensure compliance with all payroll laws and regulations, and notify supervisors regarding concerns for compliance
Prepare and distribute annual payroll schedules, notice of wage and benefit information and work calendars for Educational Support Personnel
Process employee verification of income information
Prepare and process payroll reports including W2, WT-7, unemployment, worksite reports, etc
Prepare annual Wisconsin Retirement System report. Monitor eligibility of employees. Enroll new employees and process all other employee status changes
Audit benefit invoices for accuracy, and report all necessary changes in a timely manner
Assist employees with resolutions on benefit claim issues
Report employees eligible for COBRA to COBRA administrator
Maintain records and issue notices for collection of all health/dental insurance premiums from retirees or terminated employees
Update material annually and monitor District 403(b) plan to ensure compliance
Advise employees and coordinate Flexible Spending Account (FSA) renewal and annual enrollment
Monitor hours worked to determine benefit eligibility in order to complete annual ACA reporting and 1095-C’s
Perform such other duties as may be assigned by the Executive Director of Business Services

REQUIREMENTS:

Qualifications:

Associate degree or two-year college equivalent with courses in accounting and business operations
Experience in preparation of payrolls and related reports
Dependable and conscientious with a strong work ethic
Personal characteristics that reflect excellent record-keeping, organizational ability, broad knowledge of administrative functions, and personal relations skills

HOW TO APPLY:

With interest, leaders may submit their application, resume, cover letter, and letters of reference through the Wisconsin Education Career and Application Network at the following link:

https://wecan.waspa.org/Vacancy/143836

All application materials must be submitted through WECAN.

ADDITIONAL INFORMATION:

With questions, please contact Sandy Tews, human capital administrative assistant, at stews@mtsd.k12.wi.us.

The Board of Education does not discriminate on the basis of any characteristic protected under State or Federal law including, but not limited to, race, color, age, sex, creed or religion, handicap or disability, marital status, citizenship status, veteran status, membership in the national guard, State defense or reserves, sexual orientation, national origin, ancestry, arrest record, conviction record, use or non-use of lawful products off the District’s premises during non-working hours, or any other characteristic protected by law in its employment practices. This policy prohibits any form of discrimination as defined by State or Federal law including, not limited to, Title II, Title VI and VII of the Civil Rights Act of 1965, Title IX of the Education Amendment Act of 1972, Section 504 of the Rehabilitation Act of 1973, and the Age Act.